How to Add Signatures and Annotations to a PDF using Preview on Mac OS

Adding signatures and annotations to a PDF can be an essential task, especially when you need to review or approve documents digitally. Fortunately, Apple's Preview app on Mac OS provides a range of tools to help you do just that. In this article, we'll explore how to add signatures and annotations to a PDF using Preview on Mac OS.

Adding Signatures

Preview offers three options for adding a signature to a PDF: using a trackpad, iPhone or iPad, or by signing your name on a piece of paper and holding it up to the camera. To begin, open your PDF in Preview and click on 'Tools' in the top menu bar. Select 'Annotate' from the drop-down menu, then choose 'Signatures' from the list of options.

You can save multiple signatures and add them to the document easily, making it a convenient option for signing repetitive documents like contracts or agreements. The signature will be inserted into the PDF as an image, allowing you to position it anywhere on the page.

Adding Annotations

In addition to adding signatures, Preview also allows you to add comments in the form of sticky notes. To do this, click on 'Tools' in the top menu bar, then select 'Annotate' and choose 'Sticky Note' from the list of options. You can then type your comment into the note and place it anywhere on the page.

Preview also offers a range of other annotation tools, including speech bubbles, underlining text, and strike-through text. These options are available from the highlighter palette or by using the menu bar. For example, to add a speech bubble, click on 'Tools' > 'Annotate' > 'Speech Bubble'.

Adding Text

If you need to add text to your PDF, Preview also provides this functionality. You can create text boxes and add text to them, changing the size, color, and font as needed. To do this, click on 'Tools' in the top menu bar, then select 'Annotate' > 'Text Box'. You can then type your text into the box and position it anywhere on the page.

Limitations

While Preview's annotation tools are comprehensive, they do have some limitations. For example, getting the text box to line up with the text on the page can be a bit fiddly, but it's not impossible. Additionally, Preview may not offer as many advanced editing features as some dedicated PDF editors.

In conclusion, Preview on Mac OS provides a range of tools for adding signatures and annotations to PDFs, making it a convenient option for anyone who needs to review or approve documents digitally. Whether you're signing contracts, providing feedback, or simply highlighting important information, Preview's annotation tools are easy to use and provide a range of options to suit your needs.

PDF Xchange Mac OS

If you're looking for a free PDF editor already available on your Mac, then Preview is definitely worth considering. While it may not offer all the advanced features of dedicated PDF editors, it provides enough tools to help you fill in responses to questions on a PDF with ease.

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